Those with team support experience will be preferred, Strong character with the ability to work well under pressure, Strong attention to detail and ability to think out-of-the-box, Committed in approach and flexible attitude towards working hours, Proven ability to build relationships with internal and external clients, Previous experience in a banking environment, Previous experience supporting legal or compliance department, Business/Secretarial College diploma or equivalent desirable, High school diploma/GED -required. Provided critical support to senior executives and project managers. Coordinates collection and preparation of financial and operations reports as needed. Previous administrative supportive experience or completion of professional administrative support training is required, Independently manage leader(s) calendar and meeting prioritization. Provided administrative services in assisting AVP, Director's as well as Nurse Managers, Team Leaders and other nursing staff. Managed calendars and emails for Vice-President and Assistant Vice-President daily. A minimum of 2-4 years of administrative experience preferred, Ability to solve problems and troubleshoot with general oversight from managers, Ability to work independently and as a team player, Strong partnering and collaboration skills required, Willingness and ability to take direction from multiple sources required, Proficiency with Lotus Notes and Salesforce is a plus, Receive and screen telephone calls , monitor mail entry and administer the department owned e-mail accounts, High level of service orientation in dealing with internal and external stakeholders/customers, University degree or the equivalent experience, Proven track in dealing with senior management/board, Office management and organizational know-how, Strong written and verbal communication skills in English, Experience of project management, budget management and scheduling, International work experience an advantage, Passion for adidas brand and it’s mission, Schedule internal and external meetings/conferences, Coordinate and execute all travel arrangements for team members including flight and hotel booking visa securing, car reservations and airport pick-up arrangements and solving standard problems in reasonable timeframe, 4+ years of related Secretarial / Administrative experience, Working knowledge of Lotus Notes, Ariba, and/or Concur, Previous experience in the Pharmaceutical industry, College or Secretarial school certification, Manage VP’s calendar for internal and external appointments – prioritize and organize meetings, Make travel arrangements for Head of Corporate Investigations and CSO U.S. and on occasion for other staff members, Provide office management and administrative support to the U.S. Corporate Security staff, Monitor applicable Cost Centres – review HGL Reports for accuracy re: payroll, overtime/contract pay, invoices, and all other cross-charges, Communicate with internal business partners to support the completion of an investigation or other Corporate Security-related activities, Maintains investigative files, and works with Iron Mountain to send and receive files, Support analyst in pulling information on non-complex cases or inputting information into the case management system, Audit all Expense Reports for accuracy once received from area managers, Update FTE information through SPECTRE; ensure that information received from managers is uploaded promptly, Responsible for all Corporate Security Staff requests pertaining to access cards at 111 West Monroe and maintaining a quarterly up-to-date list, Responsible for submission of all telephone updates; moves, additions/deletion, Responsible for submission of all new equipment – blackberry/cell, printers, computers/laptops, etc, Responsible for all stationery orders within Corporate Security, Accountable to ensure On-Boarding & Off-Boarding of US Corporate Security staff, i.e. This senior administrative assistant resume template highlights the person’s qualifications and expertise in the domain. In many cases, relies on others output as input to fulfill accountabilities, Expend Resources-Has some authority/discretion on spending petty cash, corporate credit card, or some budget elements. Takes initiative to provide training and coaching when appropriate, Supports executive and department in coffee education as a part of Starbucks core business, Ability to work independently as well as on a team, Intermediate proficiency in Microsoft Office Suite; Advanced proficiency in Microsoft PowerPoint. It also showcases skills that could be valuable in any office environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability or veteran status, Handle the department cost-center, including regular monitoring for budgets, approval of invoices to ensure correct accounting transactions, Assist in and coordinate projects and assignments as requested/directed, Administration of investment request workflow, Understands and provides information about standards and processes, Coordinate conference calls/meetings and maintain calendars accordingly, screen telephone calls, take detailed messages, Coordinate all travel arrangements. Ability to proofread and QC documents, Excellent verbal and written communication skills. Whether you’re an individual contributor or a people manager, you’re someone who’s empathetic and mindful of your impact on others, Selecting Talent (Be a Recruiter) – You’re a guardian and an ambassador for selecting talent at Adobe! takes accurate and complete messages), Executive reception and operations in addition to supporting leadership team, Ability to organize, prioritize and manage multiple tasks in a fast-paced environment, Strong interpersonal skills, executive presence and poise, professional and courteous manner, Strong verbal and written communication skills as demonstrated in executive and guest greetings, phone answering, Strong attention to detail, with emphasis on accurate execution of tasks, Proactive attitude, willing to take initiative to effect improvements and raise issues, Experience working with office equipment (fax machines, photocopiers etc) and ordering supplies and managing office resources, Experience coordinating multiple stakeholders to accomplish objective – e.g., IT troubleshooting team, Manages the staff schedules; schedules meetings (on and offsite) and makes travel arrangements for supported staff, visitors, partners and vendors as necessary, Creates and prepares correspondence, spreadsheet reports and presentations, Attends department meetings, takes notes and distributes notes, Assists with maintenance of program websites, as requested, Provides phone support; assumes responsibility for copying, faxing, and developing and maintaining filing systems, Processes Accounts Payable invoices and all aspects of expense reporting as requested by department Executive Administrative Assistant, Accountable for meeting planning and organization (schedule attendees, book conference rooms, arrange catering, prepare presentations, compile notebooks, meeting materials, handouts, etc), Liaises and coordinates with CP&PM Exec Assistant and other Assistants to ensure optimal interaction with other staff/departments (Exec Assistant is responsible for overseeing coordination of cross-department work and will provide assignments, as required), Serves as a back-up for CP&PM Exec Assistant as required, A High School diploma or GED is required but a Bachelor’s degree is preferable, A minimum of 5 years of administrative support at the Director level is required, Experience with managing scheduling and travel for at least 5 individuals is required; experience with international travel and supporting non-US based individuals is desirable, Proficiency with Microsoft Office Suite is required, especially Outlook, Word and PowerPoint, Proficiency in written and spoken English required, Performs secretarial/administrative duties, which may involve contact and exposure to highly confidential materials and information, Manages the schedules of attorneys whom they support; schedules meetings and makes travel arrangements, Accountable for meetinq planning and organization (schedule attendees, book conference rooms, arrange catering, prepare presentations, compile notebooks, meeting materials, handouts etc), Acts as information resource to the Legal Department for, Minimum of 7 years of administrative experience, with at least 3 years of providing support at a senior level, Prior experience working in a legal and/or intellectual property department (firm or in-house, Proficiency with typing and computer skills, including Microsoft Office Suite applications - Outlook, Word, Excel, PowerPoint- including having the ability to create and edit complex presentations, tables, etc, Experience scheduling individual and group meetings, arranging travel (domestic and, The incumbent will provide advanced administrative assistance support to Head of Operational Excellence, the Operational Excellence team located in Lexington and Chesterbrook and the Head of Project Management. Senior Administrative Assistant Resume Examples. Writing a great Administrative Assistant resume is an important step in your job search journey. Good Skills to Include on Administrative Assistant Resume. Examples of Achievements for an Administrative Assistant Resume. When writing your resume, be sure to reference the job description and highlight any skills, awards and certifications that match with the requirements. Coordinates collection and preparation of financial and operations reports as needed. Intermediate to advanced oral and written communication skills (spelling, grammar, and pun, Take charge of routine correspondence to ensure timely and accurate response, Assist in creating/revising of presentations, Administration of the shopping platform incl. ; Kids Day, Roberto Clemente, etc. Monitors and controls supplies for the Division using appropriate expense management guidelines, 3-5 years of previous administrative support experience, Handles day-to-day administrative needs of the SVP of Advertising & Marketing. Helped increase employee retention by establishing a financing program which allowed employees to acquire company trucks with low interest rates. Managed electronic files for the Regulatory Affairs and Office of Project Management organizations within the Diabetes Care Franchise. Top 20 Administrative Assistant Resume Summary Examples you can Apply. Coordinate sending of Confidential Information Memorandums to buyers, Distribute Lucites to send to clients, buyers and other related contacts. Arranged meetings for administrators and clinical staff, assisted with preparation of agendas, materials and notes. Be aware of conflicts and be adept at keeping manager aware of updates and working around conflicts in a proactive and skilled manner, Preparing presentation materials on Excel and PowerPoint for senior leaders of the entire firm, Handling periodic travel arrangements for manager, and for direct reports. ), Independently manage leader(s) calendar and meeting prioritization. Ensured new employees are quickly integrated into the department by managing departmental new hire process: set up interviews for new hires, create employee information packets and process employees in computer system. Coordinates the preparation of reports, proposals, and other material, including securing required resources, vendors, and distributing materials, Proofreads material for content and accuracy, Uses telephone in performance of day-to-day responsibilities, receives visitors, schedules appointments and meetings, and provides and requests information as required, Works in cooperation with other Assistants within the office to cover reception phones during break periods, Makes travel arrangements, reservations, meeting and luncheon arrangements and prepares agendas, Operates office machinery which may include, but is not limited to, a PC, fax machine, photocopying machine and binding equipment, Will be responsible for handling basic marketing functions for teams including creating presentations, pitchbooks, flyers etc, Will compile and complete commission or fee booking documentation, Undertakes project work assigned from time to time by operations manager, Intermediate to advanced Microsoft Office Suite skills, Ability to take initiative and use effective judgment, Knowledge of Adobe software products (Photoshop, Creative Suite, etc. Locate and attach appropriate file to correspondence to be answered by employer, Greet clients, ascertain nature of business and route visitors to employer or appropriate person. Follows established processes to ensure monthly reporting, Proven experience in purchase orders and strong administrative skills, Must have experience supporting senior level management, Primary function consists in providing general administrative support to several departments, Responsibilities include managing calendars, scheduling onsite and offsite meetings, and handling all related logistics, including but not limited to: reserving hotel accommodations, coordinating meeting room set-up, preparing for video conferences, conference calls, and ordering catering and assisting in preparation of meeting materials, Order supplies, photocopy, file documents and distribute mail, Make travel arrangements (airline and hotel reservations), Draft and type correspondence, answer and screen managers' phone calls and direct inquiries to the proper party within the department, Develop and update complexWord documents, PowerPoint presentations, and Excel spreadsheets, Assist with the creation of presentation handouts and other related materials as well as printing, binding and collating of materials, and creating binders, Prepare purchase orders and reconcile purchasing card expenses, Process expense reports for leaders and serve as a general point-of-contact for reports submitted, Work with department manager to plan budget, maintain budget tracking and receive invoices in iProcurement and send invoices to accounts payable for processing, Support projects as needed for specific departments, Provide back-up assistance to other administrative support team members as needed, Associates degree or equivalent work experience; Typically requires a minimum of 5 years experience, Must be able to exercise good judgment regarding information which may be confidential, The ability to operate effectively and efficiently in a challenging, fast-paced environment, Ability to multi-task and prioritize work with attention to detail, Solid planning, organizational and written and verbal communication skills, Experience using Microsoft products including PowerPoint, Excel, Word and Outlook (all applicants subject to Microsoft skills testing), Manage day-to-day calendar and monitor email, Schedule and coordinate meetings including room reservations, conference calls, online meetings, and food service (if necessary), Travel arrangements; use internal travel tool to research travel options and book travel, Act as a key resource for the team, i.e., independently seek out answers to questions, take initiative, leverage network of resources to solve problems and proactively cascade knowledge to peer network, be strategic, solve problems, establish procedures that demonstrate process improvements, Provide back-up assistance to other administrative assistants as applicable, Schedule and coordinate Client meetings including room reservations, conference calls, online meetings, Prepare and produce high quality Client presentations and correspondence, graphic presentations and other documents, including editing for grammar, punctuation, phrasing, and consistency, Submit printing requests for Client meetings and other needs as necessary; ensure accuracy of printed materials before distribution, Update Client team or domain databases, posting posting/updating, Maintain Client and domain organizational charts and distribution lists, Participate in leadership meetings for follow-ups and note taking when applicable, Assist with onboarding routines; i.e., creation of domain specific new hire on boarding plan, unit transfer requests, New Hire database requests, etc, Special events/projects, i.e., internal or client recognitions or celebrations, Record time accurately and submit according to corporate guidelines, Maintain a flexible approach and attitude towards assisting others; lead by example, coach and mentor AAs aspiring to move to the Senior AA level, Self-directed prioritization of work and projects; demonstrate measurable progress through open communication to leaders and team members consistently and with highest quality, Assist Administrative Operations Managers and Leaders with special work streams/goals, Demonstrate leadership by contributing agenda topics and openly participating in meetings or other forums, Minimal financial support of budgeting and procurement as required by the business, Maintain files, databases or SharePoint sites as appropriate, Knowledgeable of practice/business specific products or services and terminology, Shares work with others and delegates as appropriate, Act as a subject matter expert for internal tools and resource expert for self-service tools, technology and processes and general ‘How do I?’, Excellent MS Office skills, including Word, Excel and PowerPoint, Strong writing skills: Editing, Proofreading, Spelling, Grammar and Punctuation, Inter-Personal Skills: Looking for someone that shares knowledge, can be seen as a role model, takes initiative, works towards achieving business goals, Proactive approach, someone that can anticipate needs to support the business, Good team player that can help motivate other team members, Strong Project skills: Self Directed and Improves processes and has innovation outcome focus, Understands impact of process improvement efforts, Independently manage leader(s) calendar and meeting prioritization. Trained incoming administrative staff. The buck stops with you. He/she will anticipate and resolve administrative needs including last minute meeting requests, unforeseen calendar changes, unexpected travel reservations with ease, autonomy, and proper follow through. Click on any of the resume examples below to get started. Ability to network in the organization and find the answer, Knowledge of the following systems: EURC, Concur, OTP, ePurchase, and Travel Express is a plus, Coordinates and prepares outgoing mail, including express packages, Prepares routine and non-routine correspondence, memoranda, reports, spreadsheets, presentations, agendas and meeting minutes, Contacts company employee’s at all organizational levels to gather information, Provides travel, schedule and meeting coordination, Assist Accounts Payable with various administrative tasks, Submits and ensures that expense reports are managed in a timely fashion, Manages department calendars and schedules as requested, Submission of departmental purchase requisitions as requested, Coordinates meetings including reserving rooms, audio/visual equipment, catering and other resources. Arrange new technology purchases, setup, and other requests for the team, Management and maintenance of confidential information, Work cooperatively with other administrative assistants in group, in positive partnership. Have experience with Visa and Passport procurement, working across international time zones and any other travel requirements, Knowledge of reconciling domestic and international expenses. Capsource to assist deal teams in creating, printing and sending sensitive documents, to... Business correspondence, and scheduling support offices & externally as necessary to support group! Mill phone systems and troubleshot a variety of administrative tasks critical issues in driven! Department with mail-outs and maintained tradeshow database critical bio-partnering conferences as needed up. 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