2. Make sure the Move to Folder check box is selected. Open Outlook and click the Quick Steps button under the Home tab. Give the Quick Step a name. Outlook saves the folder name as your designated folder and adjusts the Quick Step name accordingly. Next time you get an ECF filing, click that Quick-Step and consider it handled. if the folders names are consistent you could use a macro to make it more automatic or you could use a 3rd party utility to automate it completely. You can use quick steps to file the messages, but it's not automatic and you'll need one quick step per folder. Open the Actions dropdown and select ‘Move to folder’ from the listed options. Outlook will ask you to select a folder or create a new one. When you move a message to any folder in Outlook, the Quick Step shows the name of the last folder you moved a message to, such as Move To: Documents.. To Manager: This Quick Step automatically opens a Message form for forwarding the selected message to the particular recipient, but it doesn't delete the selected message. Move To: Use this Quick Step to move messages to a specific folder. Outlook offers more than one way to file email messages in folders; pick the one that’s right for you. Name the action, and then choose the appropriate folder to move … Quick Steps apply multiple actions at the same time to email messages. ... go to step 5 to be sure the message moves to the correct folder. Then, move messages to these folders to keep your email organized. At the Edit Quick Step window, name the step, for example: To-Do. In a prior post, I discussed the Microsoft Outlook Ignore Conversation feature, which allows you to automatically ignore all current (and future) messages that are part of single Email conversation (or thread).. Ensure the Mark as Read check box is also selected if you want each message marked as read when the Quick Step moves it. With a Quick Step, you can move a spam message to the Junk E-mail folder without adding the sender’s address to … In this Quick Step, we select a message we deem miscellaneous and click the Quick Step, which will move the message to the Misc folder and mark the message as Read. The Outlook Move Conversation feature allows you to save important Email Conversations, but remove them from clogging-up your Inbox. I managed to create a quick step before and point it to the folder just fine on my laptop. To make changes to the Quick Step’s icon, add actions to it, or create a keyboard shortcut for the Quick Step, click the Options button to access those settings. Create new Outlook folders for different types or categories of email. Click Add Action near the bottom of the dialog box and choose either Delete or Move to Folder. What you see is Outlook search capability and the option to show messages that belong in the thread that are in other folders. The next time you want to move a message, click the option listed in the Quick Steps gallery, and Outlook takes care of the relocation for you. This helps you quickly manage your mailbox. A new window will open for configuring a new Quick Step. 3. Click New Quick Step and then Move to Folder. Or, if you forward messages to your manager or peers, a one-click Quick Step can simplify the task. or If you click the “Options” button, you can see how the Quick Step is constructed, and you can also edit it, such as adding or removing parts to or from it. Want to add a decluttering step? If you don’t give it a name, it will inherit the name from the action you set for it. For example, if you frequently move messages to a specific folder, you can use a Quick Step to move the message in one click. 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